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Administrative Assistant II

Company: In-N-Out Burger - Corporate
Location: Baldwin Park
Posted on: June 6, 2021

Job Description:

Description

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full time Administrative Assistant II for our Meat Commissary, based in our Baldwin Park, CA warehouse. The Administrative Assistant will support the Director of Meat and Spread Operations in completing all administrative tasks required within the Meat Department.

General Responsibilities include:

  • Payroll on Mondays (collect schedules and attendance sheet for each dept.)
  • Enter vacation time or cash out for associates
  • File doctors notes and disability paperwork properly
  • Send W4 for associates
  • New associates entered into time auditor and get associate number and pin
  • Account for daily production paperwork
  • Update Boning Room tracking reports
  • Sort and distribute incoming mail
  • Update food cost report
  • Enter invoices in expense report
  • Update butchers incentives
  • Generate purchase orders for the following weeks order of chucks and fill out Production Worksheet with PO numbers
  • Update weekly attendance records
  • Email production and Labor graphs to supervisors
  • Update HR calendar for associates taking vacation, sick, or leave
  • Keep track of inventory for patty room and put invoices with purchase orders
  • Every pay week, sort checks and put in supervisors mailbox.
  • Order shoes for associates
  • Update quarterly incentives
  • Order office supplies for supervisors and the office
  • Print out and post upcoming events
  • End of period, account for and enter physical inventory of dry goods and close period in COBRA system
  • Collect safety observation packets from managers, supervisors and assistant supervisors
  • Keep files current and up to date, at end of year change them out
  • Assist associates with event registration
  • Outside the office errands (lunch pick up)

Work Schedule + Benefits

  • Full-time position, Hourly (non-exempt)
  • Office hours: M-F, 7:00 am - 3:30 pm, (Sunday work required 1 time / period for closing)
  • Some weekend and holiday availability required
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

Minimum Requirements

Qualifications

  • A minimum of two (2) years' experience in an administrative role answering multi-line phones preferred
  • Spanish speaking bi-lingual required
  • Store Associates
  • Minimum (1) year tenure with In-N-Out Burger
  • Minimum Level 3
  • No Final Warnings in the last six (6) months

  • Excellent written and verbal communication skills; communication with all levels of management
  • Strong time management and interpersonal skills
  • Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
  • Proven ability to work on multiple projects simultaneously while remaining organized, efficient and flexible
  • Highly motivated self-starter
  • Ability to work autonomously and independently, yet be an integral part of an overall team environment
  • Excellent knowledge of Microsoft office software, including Word, Excel, Power Point, and Outlook, Microsoft Office Certification is desirable.

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, and Colorado. In-N-Out Burger's menu has remained the same since 1948, and we have maintained a simple philosophy - serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.

Equal Opportunity Employer by Choice

Keywords: In-N-Out Burger - Corporate, Baldwin Park , Administrative Assistant II, Other , Baldwin Park, California

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