Sr. Administrative Assistant

Company: Robert Half
Location: Azusa
Posted on: February 18, 2026

Job Description:

Job Description Job Description We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause. Responsibilities: • Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained. • Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines. • Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials. • Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail. • Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents. • Maintain electronic files securely, ensuring confidentiality and proper organization. • Create detailed reports, memos, and presentations using Microsoft Office tools. • Assist in planning educational events, including external speaker coordination and preparation of event materials. • Monitor and record staff compliance with mandatory training and education requirements. • Support ongoing projects and operational needs assigned by both Vice Presidents.• At least 3 years of experience in administrative support roles. • Proficiency in tools such as Microsoft Excel, Concur, Cisco Webex Meetings, and CRM systems. • Strong organizational and calendar management skills. • Excellent written and verbal communication abilities. • Experience with coordinating complex travel arrangements and expense reporting. • Ability to prioritize tasks effectively and work under deadline pressures. • Familiarity with budget processes and conference planning. • Commitment to maintaining confidentiality and handling sensitive information securely.

Keywords: Robert Half, Baldwin Park , Sr. Administrative Assistant, Administration, Clerical , Azusa, California